One more thing that will help maintain your drive and motivation is to create a system that helps you maintain a high level of productivity.
Justin Kelsey shared a 4 step system he found recently that has been, in his own words, "absolutely life-changing on the amount of work I've been able to accomplish on a weekly basis." Check this out:
"I've had so many friends and various connections from this group ask how I manage everything I'm working on, so figured I'd share with everyone:
Step 1: Setting Priorities
One of my best purchases this year was a giant 4x6' whiteboard for my office.
Every Sunday, I start by filling out a list of my absolute must-complete priorities (i.e., objectives) for the week. Then, I apply XS, S, M, L to the amount of time it will take to complete.
Personally, I've found that 0.5, 1, 2, and 4 hours, respectively, is the best measure of time to actually be able to achieve a deep state of work.
Step 2: Mapping These Priorities To Time Blocks
If you're not familiar with the idea of "time blocking," it's essentially mapping your specific to-dos to set times of the day. (And as someone who's diagnosed with ADD, it's changed my entire life.)
For me, I've found it best to draw out a 3x5 matrix with each weekday across the top, as well as three parts of the day along the side. I break it into morning, afternoon, and evening, with one-hour breaks between each.
The amount of time for each is up to you, though I've found that 4 hours allows me to get into the deepest state of work when needed for the "large" items.
From there, I put all of my priorities onto sticky notes and start to place them in open zones. If you're using an actual whiteboard, make sure your "zones" are big enough to fit 4-6 stickies, if needed.
When a zone reaches 4 hours it's then "closed."
Step 3: Blocking The Time In My Calendar
This is THE most important part of the entire process.
Using the original matrix as a guide, I'll then create new 'Events' for each priority in Google Calendar, marking them as "Busy" so that my team/clients aren't able to book meetings with me during that time.
There are paid apps (e.g., Planyway) that integrate with Trello and make this much easier, so I recommend looking into these for whatever platform you use.
Key point here: PROTECT YOUR CALENDAR, or your priorities will never get completed. As your ventures/career starts to grow, your time will only get more and more precious. The sooner you're able to master this, the better off you'll be.
While it's a bit scary having this much of your calendar blocked off, you'll be amazed by how this actually makes booking client/team meetings even easier than before, as you'll know exactly what times you have truly free.
Step 4: Measure and Optimize
As we were taught in consulting, no system is worth trying unless you have a way to measure your progress.
At the end of each week, make sure you look back and reflect on what you were able to accomplish. Did a certain objective help you unlock more revenue than you were expecting? Double down next week. Did an objective you've been trying to repeat do nothing for you yet again? Cut it out next week.
That's all, folks. Now, go give it a try.
If properly and consistently implemented, the above system will result in life-changing impacts on whatever you're working towards. The entire process above only takes about an hour each week to do, yet cuts out countless hours of wasted productivity and unnecessary planning during the week."
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